Have you been using Excel to manage your fleet? Has your fleet grown and exposed the software’s limitations? Excel is a powerful but non-specialist tool that cannot meet all the specific needs of fleet management in companies. Now might be the time for you to switch to a fleet management solution.
Why choose a fleet management tool
1- Time-saving and ease of use
“SEARCHB” functions, dynamic pivot tables … is all this jargon beyond you? Well, you don’t need to be an Excel expert to use a fleet management software. They are designed to be intuitive, so that you can perform your tasks quickly, saving considerable amounts of time in the process.
2- Data centralization and EDM
Fleet management applications bring together all the elements revolving around your fleet. Most of the software nowadays have an electronic document management system (EDM), allowing you to upload and store all your documents such as financing contracts, vehicle registration documents, etc. Thanks to this function, you no longer have to search for your data in different files or other departments.
3- Visibility and overview
Most of the software packages provide you with customizable dashboards that help you to better visualize the main information of your fleet. Increase clarity by presenting your data in the form of graphs.
4- Interfaces with suppliers
As a fleet manager, you have to deal with several suppliers as part of your fleet management, be it to buy new vehicles or control the maintenance of the fleet. Some tools, such as Notilus YourWay, allow you to import supplier invoices quickly and in a dematerialized way, in order to feed your TCO database and monitor the costs invoiced by your suppliers.
5- Accounting interface
In the same vein, some software allow you to export your invoicing data in a format that can be directly integrated by your accounting ERP or accounting software, cutting wasted time for you and your accounting department.
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6- Analysis, forecasting, and TCO optimization
Beyond operational management, for which Excel struggles already, fleet management software provide deeper analysis and generate reports and forecasts via alerts based on your data. They also help you optimize your total cost of ownership (TCO) by drawing your attention to unnecessary expenses.
7- Reliability of the data
An Excel file is fed line by line, and the more your fleet grows, the more lines there will be. This means more errors from data entry or copy-pasting. The fleet management tools incorporate coherence checks and features that reduce your input time and errors. This is the case for Notilus YourWay, which boasts a connection with the SIV, automatically loading your registration cards without manual input.
8- History of assignments
It is difficult to keep track of all the fuel cards and vehicles assigned to your employees, especially when they are often on the move. Software specialized in fleet management allow you to easily follow the history and movements of your fleet.
9- Available anywhere, anytime
The era of complex on-premise software is over. The majority of fleet management software is SaaS. Access your fleet data wherever you are and from any technological medium. You no longer need to upload an Excel file on an online storage server and endure file corruption and versioning issues.
10- Access partitioning and user profile
A fleet manager may have to interact with several internal departments such as HR, accounting, and reporting. With a fleet management software, you no longer need to manually report files. Give your contacts access to the application by partitioning the data to which each employee will have access according to their needs. Still fond of data in reporting format? Feel free to extract data quickly via the application.
In short, using a fleet management software means saving time by simplifying fleet monitoring. It offers deeper analyses and optimizes your fleet while allowing you to focus on your core mission.
Convinced yet? Take a look at Notilus YourWay, the intuitive and uncluttered SaaS fleet management software from Notilus, which meets all the above-mentioned requirements and more. Notilus YourWay includes all the operational and analytical management of your fleet and relieves you of time-consuming tasks such as fine management, for example, via its connection to the ANTAI.
Our solution is dedicated to the moblity management. In addition to the expense reports management you can plan, book and track your business trips. It is also possible to manage your car fleet.
