Types of company car fleets
There are several major classes of fleets, or car fleets, in a company, depending on its sector of activity and its size. In addition, different types of fleets can coexist within the same company:
- Fleet of company and service vehicles (use by employee, often single cars and light trucks)
- Fleet of machines
- Fleet of trucks, coaches, etc. (specific to certain sectors of activity such as deliveries, tourism, etc.)
Let’s take the example of a home repair company that has to operate vehicles throughout the day or another one that makes short-distance deliveries. To better manage costs and optimize the movements and schedules of their drivers/repairmen/deliverers, they need to implement efficient fleet management. Trucking companies place Car Fleet Management at the top of their organization as it is their core business and has a direct impact on their turnover.
Who manages car fleets?
In large companies, fleet management takes place within a specialized department. It can also be the sole responsibility of a Car Fleet Manager, who can sometimes be part of a different department. Nevertheless, the management of all aspects of a fleet is also important in small and medium-sized companies. In this case, it is entrusted to an employee. This task can also be taken care of by the general services or even the executive secretary.
In other companies, the management can be outsourced to a Fleeter.
But this does not necessarily mean that the fleet is managed from A to Z since vehicles can also be rented or purchased and then used without any precise upstream or downstream control. Some companies do the bare minimum in terms of management but pay no attention to processes or financial optimization. Of course, this mode of operation generates additional costs, which can easily be reduced with the right tools and methods. See below for how to manage your fleet.
What is Car Fleet Management?
Car Fleet Management consists in managing and analyzing all human and financial actions related to the company’s fleet:
- All expenses incurred by the use of a vehicle: insurance, registration, fuel, tolls, rent, maintenance, etc.
- Management of schedules, itineraries
- Vehicle tracking
- The unexpected: accidents, traffic tickets
- Taxation of vehicles and their use by drivers
Optimized management, through the relevant information it provides, should help control costs and save time. However, companies often opt for an Excel spreadsheet system, which doesn’t offer advanced analysis or customization room as would a fleet management software.
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How to optimize your Fleet Management?
Do you want to reduce your costs and better manage your fleet? The best way to do so is via a fleet management software that is tailored to your industry.
To qualify as such, the software must:
- centralize your fleet information,
- give you access to dashboards with your personalized indicators (KPI),
- integrate vehicle registration documents to save you time and avoid data entry errors,
- automatically report offenders to the ANTAI,
- analyze and help you control costs (Total Cost of Ownership),
- monitor and manage vehicle maintenance.
Fleet management software saves time by automating data entry and helps reduce errors. The fleet manager can also follow the evolution of his meters on an application and be alerted at any time. Learn more about how to optimize your fleet.
More than that, fleet management becomes a productivity tool in its own right, supporting data-driven, strategic, and operational decision-making.
Want to know more about the benefits of implementing a fleet management software? Contact us now!
Our solution is dedicated to the moblity management. In addition to the expense reports management you can plan, book and track your business trips. It is also possible to manage your car fleet.