How can I simplify the processing of my expenses claims?
The life cycle of an expenses claim involves several players: the employee, the manager, the accounting department, payroll, the administration and finance department, etc.
This entire cycle should therefore be simplified and each player allowed to concentrate on what matters most: their job!
Stop seeing expenses claims management as a chore!
All thanks to the desire to digitise the process, supported by the government and with the help of new technologies. We use OCR (Optical Character Recognition); with this advance in technology, business expenses management is no longer laborious.
Our Notilus SaaS expenses claims management software simplifies the entire expenses claims management process.
How do we simplify the submission of expenses claims?
It’s very easy: with a simple photo of their receipt, taken on their smartphone, your employee no longer has to fill in the type, date, amount, or even VAT of the expense. It’s all filled in automatically thanks to OCR!
This process significantly reduces entry errors and expenses claim fraud. It saves a considerable amount of time. Digitisation of expenses receipts, more commonly known as archiving with probative value, means employees are no longer weighed down with paper versions of their receipts.
It doesn’t just help employees: archiving with probative value and reducing entry errors also improve visibility and control for the finance department.
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Notilus: a partner of the finance department
Administration and finance department, head of accounts, financial controller – our tool is designed to support you throughout the day-to-day process of business expense management. As a bonus, Notilus is connected to your accounting system.
How does Notilus help you in your everyday life?
- Accounting entries.
- Reduction in entries.
- Real-time view and analysis of expenses for optimised management.
Integrated into your ERP and ISO 27001-certified (Security and Information Management System), our tool was designed so you no longer have the chore of processing expenses claims at the end of the month. All this throughout their processing, up to employee reimbursement.
Access your data at any time with an SaaS solution available on all media: computer, tablet and smartphone.
Artificial intelligence and expenses claims
Technology, integrated into the processing of expenses claims, saves time at every level. Expenses claims are becoming automated and can be filled in automatically… but how?
The option to digitise expenses receipts is a huge first step in the processing of expenses claims. But that’s not all – intelligent character recognition technology (OCR) allows you to go further in simplifying expenses claims management.
What is OCR? It’s the technology that removes the need to enter information relating to expenses claims. What does that mean? Well, with a simple photo of your receipts, you no longer have to enter all the information manually!
It recognises and pre-fills the appropriate fields. OCR is a proven method.
Browse our articles dedicated entirely to expenses claims management
In our "mobility management" approach, our Notilus solution is not limited to simplifying your expense claims processing. Our credo is to simplify all processes related to the external mobility of its employees: travel request, booking, professional travel...FIND OUT MORE
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