[…] Managing expense reports can be a real headache. Collecting and archiving invoices, validating them, importing them into the accounting software… Why not adopt a customized solution instead? They are the ideal replacement for paper forms and Excel files, which are still commonplace in companies.
With our OCR, all fields such as VAT, currency or amount are automatically detected. With the electronic archiving, your expense receipts are stored in a secure cloud, no more paper.
Mobility, OCR, and probative value
This is all the more true given the constant improvements of these tools. The first such improvement was the integration of mobility management. “Expense management tools are becoming travel companions”, observes Stéphane Donders, CEO of Traveldoo. Geolocation features help choose the right hotel or restaurant and voice recognition gives users the possibility to dictate relevant information, such as the names of travel companions, the goal being to reduce typing as much as possible. Today applications even allow users to take a picture of their invoices and let an OCR (optical character recognition) technology transcribe the data, which is then validated by the hierarchy through an approval workflow before being automatically imported into the accounting software and processed for reimbursement.
“The objective is to make expense reporting as easy as possible, particularly through OCR, but also to streamline the entire process chain, including for validation, accounting and analytical processing… For example, we can confidently say that VAT recovery and reimbursements have never been so simple”, adds Gilles Bobichon, co-founder of Notilus at Dimo Software. Another improvement: since March 2017, digitized documents can now hold with tax authorities the same value as paper documents, provided that the archiving has been done with probative value. Which is what various publishers, such as Dimo Software, offer. […]
Our solution is dedicated to the moblity management. In addition to the expense reports management you can plan, book and track your business trips. It is also possible to manage your car fleet.