Today, 100% of his new customers dematerialize their expense reports.
Contents
Advantages for the user: fluidity, visibility, and time-saving
Being able to use Notilus from a smartphone is a real boon for companies that dematerialize their expense reports.
“It was both logical and imperative for us that the travel and expense management tool we offered to customers was accessible via mobile application”, says Alexandre FABBRO.
The user experience at the heart of our concerns
Since the goal is to provide employees with a tool that saves them time, we have prioritized the application’s ease of use and fluidity. The Notilus mobile expense management application allows you to digitize your expenses thanks to the powerful OCR (Optical Character Recognition) technology developed by our product teams. All of these allow us to make our solution “instantaneous”.
Your employee takes a picture of his expense receipt. The OCR will then recognize key elements from it (amount, VAT, date, etc.), and automatically document them in the expense report.
When a user takes a picture of his receipt, he expects an instantaneous reading and analysis of his expenses.
“Today, we have successfully taken on the challenge, as Notilus boasts a very short reaction time of 2 to 3 seconds to recognize the expense,” says Alexandre FABBRO.
The picture above is a Preview of a scanned receipt with OCR in the Notilus mobile application.
Fields were automatically identified and completed.
During the development of the mobile application, one of our primary focuses was to make the mobile and computer user experience similar:
“We felt users should be able to find their way around on either device and, above all, have access to the same number of features. Consequently, we’ve kept the paths, sequences of actions, and buttons the same between the two apps. These are all factors that ultimately secure end-users adoption of our solution. Creating a mobile expense management application is one thing, but it still has to meet the needs of its users.”
On the side of expense control, everything is also simplified in the Notilus mobile application. After all, during transportation, or if the trip is urgent, it is not uncommon for managers and approvers to need to validate an expense claim or a trip in a hurry and without their computer at hand.
In the picture above, Notilus interface on a computer.
A holistic vision of your travel
In the end, expense reporting is only one of the many steps in business travelling. Notilus goes further by becoming your travel companion. You can access your “roadmap” at any time to consult all information necessary for the smooth running of your trip.
“In one click, you will find your hotel and plane reservations, your train tickets, and of course your expenses, which you can track at any time.
Advantages for the company: data reliability and dematerialization
For a company, the reliability of the data it uses is critical. An intuitive application will be conducive to strong end-user adoption. Loss of information is therefore limited thanks to the centralization of users’ data in a single system. In addition, the high recognition rate of the Notilus OCR (95%) reduces errors in the transcription of data in the application.
“For users, the dematerialization of receipts quickly becomes a habit. In fact, they even stop checking in the long run whether their expenses have been successfully scanned in or not, which is why it’s important to maintain an excellent recognition rate.”
Discover Notilus!
With our OCR, all fields such as VAT, currency or amount are automatically detected. With the electronic archiving, your expense receipts are stored in a secure cloud, no more paper.
Once dematerialized, loss of paper receipts, as their storage, become non-issues, while the digital copy of the document is stored in a secure cloud that holds evidential value in the event of a URSSAF audit, for example.
“We are working with a partner specialized in electronic archiving with probative value, Arkhinéo. They are recognized for their reliability, which gives us a competitive edge over some of the players in the expense management industry today, who do not hesitate to archive customer data in their own data centres, which are sometimes not even located in France. This isn’t the case for us because we have made customer data security one of our top priorities.”
“If you have to manually log in data every time you take a picture of your receipt, then what’s the point? The Notilus mobile application is unanimously praised by my clients. Some of them tell me that a month worth of expenses that used to take them half a day to document now only take them 20 minutes!”
Why choose Notilus and not another one?
Notilus is not only a mobile application but also a platform covering business travel from start to finish, including itinerary, expenses, invoices, vehicles, etc. Moreover:
- Notilus has 25 years of experience in the implementation of travel and expense dematerialization projects;
- It allows for the customization of your settings to meet the specific needs of your company;
- It manages both your travels and your expenses on a single platform;
- It boasts a highly reliable OCR with a 95% recognition rate (including foreign currency recognition).
“Our software really distinguishes itself from others in its handling of exceptions. Today, many of our competitors have standardized their applications. I often tell my customers that Notilus knows how to build a custom answer to their problems from a standard solution. Notilus also stands out thanks to its integration of both travel and expenses, which makes it possible for the software to run consistency checks on possible fraud or travel dates, for example.”
About
Alexandre FABBRO has been a sales engineer at Notilus for 4 years. Prior to that, he has had experience in the digital sector for many years. This gives him great insight into the users’ journey with Notilus and the mobile application.
Our solution is dedicated to the moblity management. In addition to the expense reports management you can plan, book and track your business trips. It is also possible to manage your car fleet.
