Expense report management software
Why use an expense report software?
Technological solutions simplify the management of expense reports. and are often sought after and adopted by companies that want to improve their internal processes and, additionally, reduce their costs.
The benefits of an expense management software are multiple. In particular, there are save significant amounts of time at all levels of the organization:
For the end-users who file their expense reports, data entry is faster and consequently, the reimbursement delays are reduced.
For managers, the verification and eventual validation of expenses incurred by members of their department are greatly facilitated.
For financial or accounting departments, processing expense reports is no longer an ordeal. They no longer have to concern themselves with manual data entry and all irregularities are automatically detected.
Finally, for the company as a whole, it gains much better visibility into one of its main expense items. Expense reporting and analysis are streamlined and even automatically carried out.
What are the functionalities of an expense report software?
Over the years, the main expense management software has expanded and now offers a plethora of features that would be difficult to list exhaustively.
In the early days of information technology, the first expense management software programs were invented mainly to facilitate the daily work of people working in the accounting and financial fields. Little by little, and thanks to various technological innovations, priority was gradually put on the end-user.
Today, good expense management software will simplify the daily lives of all employees of a company:
Some solutions like Notilus go even further since they also provide management services for business travel expenses and reservations. With Notilus, employees can book their accommodation and transportation directly from the solution platform. Expense reports are automatically generated, and all the supporting documentation directly filed into the expense report management software.
How much does an expense report software cost?
The pricing of an expense management solution will depend on multiple factors. It should be noted that most of the players on the market charge both an implementation cost and then a cost per license, profile, or per active user. The total investment will depend on your needs, the size of your company, the number of licenses, or the different countries or subsidiaries in which you want to deploy the software.
How to choose an expense report software?
In order to choose the right solution for you, there are many questions you should ask yourself beforehand:
In reality, an expense management software is a sensitive and transverse project since it will affect all the employees of a company. It is, therefore, crucial to identify all your needs and expectations beforehand.
To choose an expense management software, most companies carry out a benchmark test and compare the different existing solutions on the market. At the same time, it is preferable to formalize your needs in a framework note or a specification, which will ensure the same level of understanding and expectations for all parties involved in the project. How to successfully implement Notilus? Discover our method
What is the best software to manage my expense reports?
As a French editor with 25 years of experience in the market, we have implemented and completed thousands of projects in France and abroad. Our 2,000,000 users appreciate our technological innovations, high level of security, intuitive and customized solution, proximity with users, etc.
Why choose Notilus?
Our approach to mobility is holistic.
Put an end to incorrect and fraudulent expense reports
We offer you the most reliable OCR technology on the market, with a recognition rate of over 90%.
Your employees no longer have to enter the nature, type of expense, amount, date, or even the VAT on their report. No more error-prone manual data entry, and, above all, no more time-consuming and costly back-and-forth processing of expense reports.
Dematerialize your expense reports with the mobile application
The costs for storing physical expense reports in a company can quickly rise, while the space needed for the boxes is also non-negligible. In the event of a tax or social security audit, bringing out all the expense receipts from the last three years is both tedious and cumbersome.
Thanks to our partnership with Arkhineo, an ISO 27001, NF461 and Trusted Third Party certified archiving solution, you now have the possibility to go paperless with Notilus.
The Notilus mobile application for managing expense reports is available to all our customers for free on Android and iOS and allows your employees to store their expense receipts in an encrypted virtual safe for 10 years.
Control and secure your data
Notilus goes beyond the classic dematerialization of receipts and automates the creation of personalized reports.
You now can instantaneously gather data, summarize and analyze it before condensing it in the format of your choice. Get a 360° view of your business expenses in real-time!
Are you worried about data leakage? We are ISO27001 certified, with our hosting located in France and we are compliant with the RGPD. With Notilus, data protection is guaranteed.
Integrate the solution with your environment
Our expense management software integrates with most accounting, HR management, and ERP software on the market.
Notilus automates all data entry related to expense management, including spending reconciliation and accounting management (both general and analytical), data for payroll, recovery and automatic processing of VAT, etc.
In addition, Notilus integrates with all work-related staples of your ecosystem, such as business cards, payment cards, supplier invoices, agendas and appointments, HRIS, etc.
More than a supplier relationship: a partner relationship
Our dedicated teams support you during all phases of your project: before, during, and after, especially through our support service in France. You have a unique contact during the deployment of your project and an account manager who will follow you afterward.
Every year, we invite you to the user club centred on conviviality, exchanges, co-construction, and networking, for a day dedicated to you. Published by the French group DIMO Software since 1997, Notilus has more than 100 employees who work every day to make your daily life easier.
More than 1,500 companies trust Notilus
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