NOTILUS = BENEFITS, RESPONSIVENESS AND SECURITY FOR USERS
Notilus accompanies the employee as they prepare for their trip, by referring them to the best booking method (Optimised Open Booking). The software allows the user a certain freedom when choosing means of transport and service providers, both online (SBT, HBT) and offline (via travel agencies). Notilus takes account of loyalty cards and subscriptions as well as user preferences.
The Notilus solution enables employees to react quickly when faced with changes to their schedule, since the details of a trip can be modified at any time, anywhere, via the Notilus Mobility app on tablets and smartphones.
Management of business travel is facilitated on a daily basis thanks to fast and user-friendly expense report data capture functions (via computer or app) which accelerate the employee reimbursement process.
For international journeys, the employee can travel in complete safety. “High risk” zones are defined in the tool, together with health and safety rules. If a problem arises, the company and the authorities will quickly be able to locate and repatriate the employee.
THE BENEFITS OF NOTILUS FOR MANAGEMENT
Thanks to the Notilus Decision Business Intelligence module, the Manager can analyse data from all the transactions and make sure all the contracts have been optimised. The overall view thatNotilus Decision provides of the company’s expenditure on professional mobility enables management to adjust the travel policy and detect fraud.
Notilus is configured according to the company’s travel policy. Non-compliant requests are indicated by means of alerts, and trips are validated by line manager signatures. Notilus therefore adapts to your company’s structure.
Notilus accelerates the workflows of your activities associated with Travel & Expense Management. With the Notilus Expense and the Notilus Invoicetools, capture of invoices and expense reports becomes automatic, facilitating control by the manager and increasing the teams’ productivity.
With Notilus YourWay and PhoneFleet you can easily analyse the expenditure associated with your vehicle fleet and telephone use. This consequently enables you to make your employees aware of their responsibilities.
Finally, Notilus assists you to accomplish your duty to protect your human resources, by informing you in real time of the location of your travelling employees.
NOTILUS MEANS EFFICIENCY FOR FINANCIAL DEPARTMENTS
Productivity & reliability
The Notilus solutions help your financial department with its daily management of invoices and expense reports. The interface with your ERP, automatic VAT recovery, automatic capture of accounting documents, etc. all these functionalities have been developed with the aim of making your financial workflows more efficient and accurate.
For example, Notilus Invoice automates verification and reconciliation of your expenditure and invoices. Data capture duplication is eliminated and the risks of error are limited.
Reimbursement of employees is optimised, and the solutions are connected with more than 40 banks and financial institutions with the aim of accelerating transactions.
Notilus Decision enables the management controller to compare expenditure and planned budgets. They can also analyse expenditure by cost centre, project, business deal, etc.
The Notilus YourWay and PhoneFleet solutions also offer you increased visibility of your vehicle fleet and your telecom assets (tracking of equipment, analysis of expenditure, etc.). This consequently enables you to negotiate and optimise your contracts.