Definition of mobility management
Were you of the people who thought mobility management was limited to the cost of transporting employees to and from work, or that it was about soft mobility perhaps?
While it is true that the term is used exclusively in some companies to denote some kind of employee assistance, in its original definition, mobility management consists of a set of dematerialization tools that improve management of business travel and all that it entails, including:
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Reimbursement of mileage expenses;
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Management of expense reports;
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Organization of business trips while ensuring employee and data security;
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Management of the car fleet.
The challenges of mobility management in companies
Today, dematerialization and digital transformation as a whole are essential to the competitiveness of companies. 2020 has shown how much companies that had already taken the plunge into remote work and digital tools were able to adapt faster to the crisis and continue at least part of their business.
As a result, dematerialization tools in mobility are now more than ever key to companies’ productivity and competitiveness. And stakes are high:
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To reduce the number of hours spent on time-consuming and low-value-added tasks, starting with the manual entry of expense reports. According to various studies – such as the GBTA Foundation’s one done on a global scale in 2015 or the Opinion Way Institute’s, conducted in France in 2017 – employees spend on average 15 to 27 minutes to produce an expense report, scan it, upload it and forward it.
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This isn’t even counting the time HR and CFOs then have to spend checking the reports, which is all the more needed since manual entry is prone to errors: reportedly, 1 out of 5 expense reports entered manually is incorrect. Conversely, a tool for dematerializing expense reports easily scans them on a smartphone through OCR software without any risk of error and then forwards them automatically.
- Keeping all business trips and instances of professional mobility safe. Similar to personal ones, business trips are the source of many complications, and corporate travellers can always be vulnerable to potential medical problems, road risks, violent aggressions, as well as the risks today of pandemics or terrorist attacks.
Securing their trips through better management is, therefore, of utmost importance, especially since the organization of a trip largely determines the success of a mission.
Yet, according to the “European Business Travel Barometer 2019” by American Express Global Business Travel, only 23% of companies have a travel management department. Most companies entrust this task to other departments (mainly Finance and HR). However, there is growing interest in the matter: 71% of them now pay attention to their travellers’ satisfaction and adjust their travel policy and data protection accordingly.
- Efficiently managing the corporate fleet. Knowing who is driving a vehicle at what time, is fundamental to the management of a company’s fleet of cars, and the safety of employees. Thanks to digital solutions, the automation of assignment periods, maintenance planning, and reporting, are all ways to increase yet again a company’s competitiveness.
Which mobility management solutions can be implemented in companies?
Notilus provides companies with a 360° mobility management solution, benefiting from its many years of experience in expense reports assistance (25 years!), business travel, and car fleet management.
Their expertise in these three fields are integrated into a transversal solution to optimize all aspects of mobility management in a company.
Contact Notilus to try the solution and pave the way to your firm’s digital transformation!
Our solution is dedicated to the moblity management. In addition to the expense reports management you can plan, book and track your business trips. It is also possible to manage your car fleet.
