Tragic events like these have sent a wave of panic across the corporate world:
“How can I know where my employees are at any given moment?”, “Have I really implemented all the measures available to ensure their safety?”
While every company bears a duty of security towards its employees, it is always better to anticipate risky situations.
To do this, there are two approaches currently and any company that combines them has a decisive advantage in managing this “risk” factor; one is managerial, while the other is technological.
Implementing a managerial approach to travel risk management
Implementing a risk management policy is part of a multi-step process, namely:
- Definition of what constitutes major risks,
- Identification of risks in the relevant space,
- Implementation of an appropriate travel policy in which employee safety remains the starting block,
- Identification of existing control systems via technologies,
- Analysis of the results through post-trip audits.
At each stage of the process, managerial practices or technological solutions (either developed internally or as a result of partnerships) can support the Travel Management team in its management of traveller risk, such as:
- The reorganization of the firm’s business model
- Best practices in terms of communication
- Mapping
- Risk assessment
- Definition of action plans (through the empowerment of the company’s players and activation of their networks)
- Transmission of action plans
- Indicators
- Communication of the results
- Training
- Feedback from the experience
These systems can push the company beyond a purely quantitative approach to risk by enhancing it with both technical and operational dimensions.
Technological tools
It is possible for each company to implement its own technological tools, such as security portals (Intranet), or to acquire technological tools developed by other players who may or may not come from the field of Corporate Travel.
Indeed, to meet the security needs of their clients, TMCs or IT services companies offer new technological solutions, such as real-time geopositioning, mapping of high-risk countries, employee information, etc.
Generally speaking, the use of these technological solutions developed by the company itself or by third-party providers, has been on the rise, with, on one hand, “pre-trip” solutions that deliver for example precise territorial analyses, mapped and rendered according to thematic levels of alerts, and “on-trip” solutions on the other hand, that allow geolocation of the employee based on his travel file number (derived from the dates and places of destination, as well as flight number, hotel details, etc.).
Our solution is dedicated to the moblity management. In addition to the expense reports management you can plan, book and track your business trips. It is also possible to manage your car fleet.
