Professional trips

Role of the Travel Manager, as seen by Vicat’s travel coordinator

During her speech, Nadège Fernandes came back to the importance of the Travel Manager's function, owing to the key role Travel Managers play for the good functioning of the travel department but also their responsibilities towards business travellers.

Focus on the Travel Manager

For Nadège FERNANDES, travel coordinator at Vicat, the mission of the Travel Manager is “to supervise employee travel, and make sure everything goes smoothly, from travel (compliance with safety, health, hygiene, and legislative regulations) to the application of the travel policy established by management, but also the pre-trip negotiations of contracts and preferential rates with service providers (travel, hotels, car rental) as well as the market monitoring in partnership with the AFTM.”

Currently, Vicat works with two partners to manage their reservations: a travel agency and Notilus (software for managing business travel and expense reports). The software boasts a clear advantage, with the possibility of simple, optimal, and autonomous management of reservations for the 8,000 employees who are instructed to go directly through the solution to make their reservations.

Simplify your management

Plan, book, track and analyze your business travel.

Corporate responsibility towards the business traveller

“The company is in every way responsible for the traveller and must not only make sure -via its travel policy– that the increasingly strict security standards are respected, but must also be able to locate the employee at all time, so as to organize their repatriation as quickly as possible if necessary. To ensure their safety, it is therefore important to sensitize employees, including seasoned travellers who can be refractory to change, to their responsibilities, by getting them to adhere through training to good travel practices.”

Vicat now plans to take its hotel reservations online to cut down on booking fees, but also to improve, through a partnership with HRS and Airplus, the management of its hotel portfolio via Notilus and thus ensure better security for its travellers and their personal data.

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Speech of Nadège FERNANDES, at the FORUM DIMO 2016 on 5/04/16, during the VFP1 workshop “Optimizing travel and business expenses: a springboard to success for your company (Finance, Purchasing, HR departments)”.

Our solution is dedicated to the moblity management. In addition to the expense reports management you can plan, book and track your business trips. It is also possible to manage your car fleet.