Travel management solution for government and civil service employees

Notilus InOne is the Notilus solution dedicated to the management of temporary travel for civil servants.

The application is part of a dematerialization approach of processes and documents, that is fully compliant with the digital transformation operated by the State and the local authorities.

Why use a management software for your travel?

Saves 50% of the time spent on your expense report processes
Streamlines your company’s internal and external processes
Tracks all your budgets and commitments
Manages mandates and liquidation of expenses
Facilitates your management and decision making
Connects instantaneously with over 40 financial organizations

Enjoy the benefits of automation and dematerialization of the entire process of your travel and expense reports.

Scope of Notilus InOne

To facilitate the application of the decree of July 3, 2006 and the reform of February 26, 2019, Notilus InOne is organized along three areas covering the management of temporary travel of civilian staff of the State and the professional expenses they incur:

Travel Order

Expense reports

Supplier Invoices

Travel Order

In the public service, any temporary trip requires the establishment beforehand of a travel order. Whether it is permanent or punctual, whether it concerns an internship or training, Notilus allows you to enter, control and approve travel requests as needed.

Connected to an online booking portal, the application offers you the possibility to book services directly with the travel agency (ticketing, accommodation, car rental) and to estimate monetary value of the travel request.

The application also calculates the daily allowances and determines the applicable reimbursement rates according to the location of the travel.

The approval workflow in Notilus allows users to validate trips and manage expenses in accordance with the GBCP, by creating the commitment acts necessary to order and reserve credits.

Expense reports

When the employee is on travel outside his administrative and family residences, he benefits from the payment of his temporary travel expenses.

Notilus allows you to create expense reports containing all the allowances and expenses incurred and to attach receipts for the reimbursement of expenses.

Character recognition of scanned or dematerialized documents, combined with Notilus’ artificial intelligence engine, optimizes the time spent entering expenses.

The archiving service with probative value of the solution offers the possibility to keep receipts in digital format for 10 years.

Notilus also dematerializes the approval workflows by simplifying the control of the expense report until its liquidation. The accounting entries and supporting documents are then transmitted to the institution’s financial systems so that the accounting officer can proceed with the payment.

The supplier invoices

When the institution has a contract with a travel agency, the purchase of services (ticketing, accommodation, car rental) is directly paid for by the administration.

The integration of your suppliers’ transaction statements in Notilus InOne allows the authorizing officer to easily reconcile the invoices with the orders placed through the travel order in order to control them and confirm the service done.

The detection of significant differences between the amount of the order and the amount of the invoice saves considerable time for the managers who can then focus their attention on the on these differences.