Expenses are commonly debited from the cardholder’s account, with a deferred debit allowing the employer to make reimbursements before the expenses are charged.
The principle is the same as for a regular bank card. The bank provides detailed expense reports by expense item, destination, supplier, etc., allowing the traveller to easily pre-fill in his or her expense reports.
The use of a Company Credit Card allows companies to save on direct business expenses (tickets, hotels, etc.) as well as on indirect costs (administrative management).
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Solution dedicated to the management of temporary travel for government and civil service employees. Travel Order, Expense Reports, Suplliers Invoices…
And in the public sector?
However, this system is not widespread in public institutions, since the majority of employees are generally sedentary and do not generate professional expenses regularly. In addition, the flat-rate reimbursement applied by the majority of administrations does not allow them to take advantage of the pre-filling of expense reports. Finally, unlike purchasing cards, the use of company credit cards cannot be restricted to certain suppliers.
Company credit cards still simplify the procedures for managing advances for the public accountant and the authorizing officer. It can eliminate the need to set up an account and avoid the use of third-party accounts to track financial advances. It also curbs overpayments and thus relieves the authorizing officer from the need to issue repayment orders to his staff.
From the point of view of public expenditure regulations, the company credit card is linked to the cardholder’s personal account, which means the company is not burdened by unpaid bills tied to the card. It is, therefore, possible to provide all employees who travel frequently with a company credit card without restricting it to authorizing officers.
However, the introduction of business cards must be systematically accompanied by a Change Management approach to explaining their functioning to employees, as well as an optimization of procedures, to reduce reimbursement times and respect the payment deferral agreed upon with the bank operator.
Our solution is dedicated to the moblity management. In addition to the expense reports management you can plan, book and track your business trips. It is also possible to manage your car fleet.